Police Clearance Sample issued by the Philippines

Police Clearance Certificate is a crucial document for Filipinos to prove their clean record. However, understanding the Sample Clearance can be challenging for some people. Questions often arise in their mind about the meaning of various sections, what each detail represents, and why the format contains personal information. So this confusion can make filling out the Police Clearance application difficult.

In this article below, I will explain each part of the Police Clearance Sample, What each part means and why it’s important, so an individual can make informed decisions about providing  their accurate personal information. 

Overview of Police Clearance sample

A Police Clearance Sample is a pattern or template of a Clearance Certificate that gives a visual look of what a Police Clearance Certificate looks like. A sample of Police Clearance consists of personal information such as name, date of birth, address, and criminal record (if any).

It’s an official document granted by the Philippine National Bureau of Investigation agency (NBI) to verify an individual identity and criminal record. It’s a legal requirement for opportunities like travel, jobs, and for residency.  

Philippine Police Clearance sample

Police clearance sample format

Below is the complete overview of each component of Philippine Police Clearance Sample, however sometime it may have minor difference in it’s layout depending on issuing office:

Header

• Republic of the Philippines
• National Police Commission
• Philippine National Police
• Name of Police Station (address and office code)

Body

Subject: Police Clearance

Candidate details: Name , Date of birth, Birth place, Age, Gender, Civil status (Married or single), Address

Clearance Statement: 

This is to certify that that the above person whose picture and thumb marks appear here under has,  No Derogatory record on file as of this date

Clearance Details 

• Purpose: Reason mentioned for clearance that can be job, visa, residence etc.
• Issued date: Date when document officially given out.
• Issuing officer: Name and signature of the on duty officer (Duty PNCO), who officially grant the document
• Approved by: Name and signature of higher authority officer-in-charge

Fingerprints and photo: After the clearance detail, candidate’s fingerprints and photo are included as essential components of Clearance certificate.

Police Clearance sample validity

The validity period of Philippine Police Clearance sample is based on the issuing office and the purpose of this clearance certificate. Although it usually ranges from three to six months from the date it was issued. 

Why is a Police Clearance Sample needed?

Below i am listing down some scenarios when an individual may be needed police Clearance Sample:

Job: While applying for a job in the government sector, health, finance, teaching, travel agencies and in any other sectors a person requires this Police Clearance document to ensure an individual has no prior criminal record. 

For visa application: When an individual applies for a work or study visa, or for permanent residence in another country he needs a Police Clearance to fulfill the legal requirements. 

For Adoption and foster care application: A person working in child care agencies requires Police Clearance to confirm their trustworthiness to ensure the safety and well-being of children. And when a couple applies to adopt a child and become a foster parent they also require this document to verify their background.

For professional license: License for professions like Doctor, engineer and local agencies must require Police Clearance for providing and renewing the license. 

Sample of Police report in the Philippine

Header 

• Republic of Philippine
• Department of interior and local government
• National Police Commission
• Philippine National Police
• Name and address of Police station

Body

Type of report: (Blotter report, Investigation report)

Date and time of report

Case NO #

Complainer: Full name, Address, Phone number

Respondent /Suspect: Name, Address, Phone Number

Nature of complain: (A short description of the crime)

Narrative of incident: (Sequence of event, victim, Suspect, witness, date, time and place of incident)

Witness: (Name, address, phone number and information obtained from him)

Attached documents: (photos, forensic reports, witness statement etc)

Investigation officer: Name, rank and badge number of Investigation officer

Signatures: Investigation officer and Complainer

Conclusion (optional)

Recap of key points of incident, and suggestions for continue investigation

Example report; Murder Case

Type of Report: Homicide Report

 Date & Time Reported: Sep 12, 2023.

 Complainant: Nick Pedro

 Address: 120 Rizal Street, Quezon City

 Contact Number: 09563829102

 Respondent/Suspect: Joey Saris (Victim Ex)

 Nature of Incident: Murder

 Narrative of the Incident: Example: Ms. Santos reported that she heard a gunshot at 2.35am.

Witnesses: None at this time.

 Attached Documents: None

 Investigating Officer: Police OfficerJohnson Virk, PPO-1357

———————————————————-

Police Clearance Certificate Sample

Header

• Republic of Philippine
• National Police Commission
• Philippine National Police
• Name and address of Police station

Body

Title: Police Clearance

Candidate details: (Name, address, date of birth, place of birth)

Clearance Statement: “No Derogatory record on file as of this date” this statement confirm that person has no criminal record

Purpose: Reason for requesting the clearance

Valid for: Accepted for specific period of time ( 3 to 6 months)

Date issued: 

Fingerprints: Candidate thumb mark

Issuing officer: Name and signature of the on duty officer (Duty PNCO), who officially grant the document

Verified by: Name and signature of officer-in-charge

FAQs 

What details are generally found on the Police Clearance Certificate?

Police Clearance Sample generally includes, applicant’s full name, pictures, address, date of birth, certificate issued date and a statement that the applicant has no criminal record. 

Is reviewing a sample necessary before applying for police clearance?

No, legally it’s not necessary to review the Police Clearance Sample before applying. However a person must view the Sample to be informed of a clearance certificate format and content.

What should I do if my Police Clearance Certificate has any mistakes?

If you find any mistake in your certificate then contact the issuing police station and ask them for the correction or re-issuing the certificate. 

What document should I bring to file a police report?

You will need the following document to report a file:

• Government issued identification like passport, driver’s license etc
• Detail of incident date, time, place, people involved everything that took place
• Physical evidence CCTV footage etc (if available)
• Statement of witness and contact details

Do I need to pay to file an incident?

No, you don’t have to pay to file an incident in the Philippines.

Final words

So the conclusion is now you have complete information about each detail and section of Police Clearance Sample. You must be familiar with the Police Clearance sample, to confirm that you have received the exact Clearance Certificate. And then you can easily ensure that all the required information like, name, date of birth, age and every detail is accurately mentioned on your certificate.